Office Manager/Bookkeeper

Overview

Seeking self-starter, flexible professional who thrives in a fast-paced environment. The person in this role will run the day-to-day administrative operations of our commercial landscape branch in Virginia.

Office Manager Responsibilities

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Oversee the preparation and revision of contracts
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepare and disseminate information to appropriate employees regarding contract status, facilitate contract meetings.
• Completes operational requirements by scheduling and assigning leads; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

Office Manager Skills and Qualifications

• Minimum 2 years of Office Manager experience or equivalent education and experience
• Excellent verbal, written and interpersonal skills
• Computer proficiency with Microsoft Office Suite, G-Suite, and CRM Databases a must. 
• Basic accounting/finance knowledge
• English fluency required. Spanish fluency a plus.